File Vault
The File Vault provides a central location in the XYB Console for uploading, viewing, and managing reconciliation data files such as external bank statements or partner reports.
These files serve as input to reconciliation workflows, which compare external transaction data against ledger balances in XYB. The feature ensures that statement files are stored securely, versioned correctly, and automatically made available for reconciliation processing.
Use cases
Uploading bank statements
Upload daily or monthly CSV files containing transaction or balance data for reconciliation.
Partner or PSP settlements
Store partner-generated data files for reconciliation against ledger entries.
Audit and reporting
Download or verify previously uploaded statements for audit and compliance purposes.
Issue resolution
Replace or correct statement files when data needs to be updated or reprocessed.
Overview
File Vault allows users to:
Upload statement files in CSV format.
Validate files against the prescribed reconciliation schema.
View stored files with key metadata including upload date, uploader, and date range.
Download or replace existing files as needed.
Automatically make uploaded files available to reconciliation workflows.
Uploading a file
In the XYB Console, open Platform > File Vault.
Select Upload file.
Choose Statement as the file type.
Drag and drop the CSV file or use Choose file to select it from your system.
Optionally, add a short description.
Select Upload.
After a successful upload, the file appears in the list view with details such as name, size, date range, file type, and upload date.
Viewing and managing files
Each file in the File Vault displays the following information:
ID
Unique identifier for the file.
Name and description
File name and any additional description provided.
Size
File size in bytes or kilobytes.
From / To
Date range of transactions or balances included in the file.
Type
File category (for reconciliation, this should be Statement).
Updated
Timestamp and user who last updated or replaced the file.
To replace a file, select the edit option next to the record and upload a revised CSV. The previous version is overwritten, and the updated file becomes the active version. To download a file, select the download option next to the record.
File validation
All uploaded files are validated before being accepted. Validation checks include:
File format must be CSV (
.csvextension).Required columns must be present.
Column data types and date formats must be correct.
If validation fails, an error message is displayed describing the issue. The file can be corrected and re-uploaded.
Supported formats and limits
File type
CSV
Maximum file size
25 MB (default limit)
Encoding
UTF-8
Version control
Latest version replaces previous
Event handling
An internal event is generated for every upload or update
Last updated